Booking your moderation for programmes

Step 1: Register your learners

First, you must register your learners through the learners section of the ASDAN website. Here you can add new learners, search, view and edit existing and remove learners.

If you would like any guidance on how to register and use learners, please view our learners explained guidance document.

We will check your balance at the point of certification as we do now, and if there aren’t enough valid books in hand, we will invoice you at that point. If you would like to check your balance of programmes learner registrations, please email programmes@asdan.org.uk

Step 2: Create cohort

1. To create your cohort, visit the Cohorts page.
2. Click create a new cohort.
3. Select the programme your learners are being entered for and click register a new cohort. 
4. Select the coordinator, enter a cohort title and select an expected completion date. A retrospective date can be entered if the work has already been completed.
5. Select the learners you wish to add to the cohort. 
6. Select the predicted outcome for each learner from the dropdown provided. 
7. The next page will ask you to select the number of books you wish to purchase. Please note all learners require a student book, if these have been previously purchased, leave the amount at 0. 
8. Review your details, read and agree to the ASDAN Terms and conditions. 
9. Review this page, adding any required information and complete registration.

Step 3: Book moderation meeting or postal moderation

1. To book moderation, visit the Moderations page.
2. Select Book moderation.
3. Select your cohort and the moderation you require from the dropdown.
4. Click book cohort onto this moderation.
5. You can either find the moderation listed on the Moderations page or navigate to it from the 'Upcoming moderations' tab of your cohort.

Your booking is now complete.

Step 4: Add learners

Once you have booked your moderation, you must add your learners to the moderation by the specified deadline date.

1. To add a cohort to this moderation, visit the Cohorts page.
2. Click View cohort for the cohort you are entering for moderation.
3. Select the Manage modules tab.
4. Click Add a unit and select the unit, assessor and credits.
5. Repeat for all learners being entered for moderation.
6. Select Upcoming moderation tab.
7. Click View moderation. 
8. Click Assign learners.
9. Tick all learners being entered for moderation.
10. Check you have selected the correct learners for moderation, and unselect learners you are not entering for moderation.

All learners linked to a moderation should have their units confirmed and assigned after all units have been assessed and internally moderated.

After the deadline, we will email confirming the portfolios you must bring to the moderation meeting or post to your ASDAN relationship manager for external moderation. In the case of postal moderation, we will provide an address to send sample portfolios.