Booking moderation for qualifications learners

Moderation activities (now referred to as EQA sampling) for the current academic year, must be booked before 31 October. 

Late fees will apply after this date (please see below). 

This applies to the following qualification suites: 

  • Award and Certificate of Personal Effectiveness (AoPE/CoPE)*
  • Employability
  • Personal and Social Development
  • Personal and Social Effectiveness*
  • Personal Effectiveness Qualifications*
  • Personal Progress

*Please note we are no longer accepting new registrations for these qualifications. ASDAN’s new Personal Effectiveness Qualification suite is our new version of these qualifications.  

Booking moderation 

Learners must be registered with ASDAN as soon as possible after they have enrolled on the course or started learning towards a qualification. 

You can do this on the cohorts page of the website and creating a new cohort.

As soon as possible after you have created the cohort, you should tell us when you expect your learners to be ready to be submitted for awarding by booking a moderation activity.  

To do this, visit the moderations page. Here you can book a new moderation activity for your centre and manage your existing moderations. If you would like more information on the moderation process, please view our moderations guidance document.

Our Centre Support team will confirm your booking as quickly as possible. We may be processing a lot of moderation requests at the same time, so we appreciate your patience. 

Once your learners have completed all their work, and you have carried out assessment and IQA, you should assign the learners and confirm the units to be awarded. You must do this at least four weeks before the booked moderation activity date.

Managing learners and units:

You must enter learner details and units a minimum of four weeks before your moderation date. 

  1. Visit the cohort page within the members area.
  2. Use the manage learners tab to view and edit learner details. When editing learner details this will appear in a new tab. You can also view their previous ASDAN achievements.
  3. Use the manage units tab to track what your learners are working towards and their completed units/modules.
  4. Click Add a unit, and you can use the copy icon to copy a unit to all learners and the remove icon to remove units.
  5. You must add all completed units to this page before adding your learners and units to a booked moderation.
  6. Use the Upcoming moderations tab to update your learner progress.
  7. You can book a moderation or add this cohort to an existing moderation on the moderations page.

Centres must carry out all assessment and internal quality assurance before confirming learners and units for the EQA sampling/moderation activity. Requests for changes to learners or units after they have been confirmed may result in the centre being investigated for maladministration or malpractice.  

We will email you with details of the portfolios and other records you need to submit to your External Quality Assurer (EQA) shortly after the learners and units have been confirmed. If you are submitting the sample by post, we will provide an address to send sample to.

So that we can coordinate EQA sampling activities across all our qualifications and centres, please register one cohort and moderation date per qualification. 

The external quality assurance sampling process

An EQA sampling activity can be requested for any date during the academic year but can only take place when learners due to be awarded have completed the work and assessment and IQA checks are complete. In most circumstances, the moderation activity will take place remotely. Centres share evidence for EQA sampling either digitally or by post. EQA sampling activities must be requested at least five weeks before your preferred date, to allow ASDAN sufficient time to arrange the activity, and request and access the sample.

Avoiding late fees

Please request your EQA sampling/moderation activity by 31 October. Activities booked after this date cannot be guaranteed, and a late fee of £100 per cohort may apply. 

Information and support

ASDAN’s Centre Support team is here to answer any questions you may have in relation to registering your candidates or your balance of qualifications learner registrations.

Please email qualifications@asdan.org.uk or phone 0117 954 8316.

You can also contact an ASDAN education development partner for support.